Correcting Stock

Stock and reality disagree. A pallet was damaged, a box was found behind a rack, or somebody keyed 100 instead of 10.

Every correction goes through a stock count. The app has no screen that edits a quantity directly. A count is the only path, and it is the right one: a correction that nobody reviewed is how a wrong number becomes a permanent number.

Note

Earlier versions had a Quants screen with an Edit action that wrote a new quantity at once. That screen is gone. If a colleague describes it, they are describing an older release.

Correct one bin

A count does not have to mean the whole warehouse. A count of one bin takes minutes.

1. Open Stock Counts in the sidebar and click Create stock count
2. Enter an order number, select the Warehouse, and select yourself as the Assigned counter
3. Under Locations, select the one bin you must correct
4. Click Create count, then Start counting
5. Open the bin, enter what is really there, and click Save this bin
6. Click Review differences
7. Approve the difference and enter the reason: “Damaged in handling”, “Found during audit”, “Keying error on receipt”
8. Click Post adjustments

The count closes, and the app applies the difference between your figure and the snapshot to the stock as it stands. When nothing else moved that bin while you counted, stock now matches your figure. The ledger holds a stock_adjustment row that names the count, the quantity before and after, and you as the person who posted it. Your written reason stays on the count, beside the difference you approved.

Use the same steps for one item across the warehouse: select the item under Items instead of a bin.

The full procedure, including serial and RFID stock, is in Stock Count.

Why a correction needs a reason

The reason is the only thing that turns a number into information. “Counted 42, expected 45” says a warehouse lost three units. “Damaged during unloading, 3 units” says which process to fix.

Write what happened, not what you did. “Adjusted” is not a reason.

Where corrections show up

Open Inventory Transactions and filter by the type stock_adjustment. Each row holds the item, the quantity before and after, the count that caused it, the person, and the time. The lot is not shown on this screen. The rows are permanent, and nobody can edit them.

The count itself keeps the rest of the story: what was in scope, who counted, and which differences were rejected and why.